Rendezvous Rules
- Boys or adults riding on bumpers, tailgates, hoods, fenders or trailers will not be tolerated. This is a strict violation of BSA policy. This should not occur on any scout outing and the HQ staff may become particularly cantankerous if it occurs on this outing and may ask you and your team to leave the rendezvous.
- Rendezvous regalia should be worn during this activity and worn appropriately.
- A three–times–three ringing of the bell will designate an emergency. Assemble at your campsite and send buddy runners (2) to HQ for information or instructions.
- Each unit is required to have a properly stocked first aid kit and plan on treating minor injuries. Medical staff and facilities will be identified at the rendezvous site for any major problems encountered. Band-Aids, Pepto, Asprin (and it’s may forms) should be supplied by you, not the medical staff, so be sure your First Aid kit is stocked appropriately and abundantly.
- After lights out time designated on the schedule of events, all teams should be in and remain in their campsites until the cannon blast the next morning. HQ staff will be on patrol in the area at times during the night and any team member found out of camp will be escorted back to his campsite and the leader notified. If malicious mischief was involved, the team may be asked to leave the rendezvous immediately!
- Buildings other than the bathrooms and buildings involved in rendezvous activities are off limits to rendezvous participants. Do not enter these structures. Adult leaders and Team Captains will be responsible to instruct their team members regarding the off limits policy prior to attending, and will be held responsible for any unit member who violates the above stated rules. Other areas, such as the shooting areas, will be marked off by yellow tape. These areas must not be encroached upon or serious consequences could result. Crossing these lines will result in expulsion from the rendezvous.
- Varsity Scouts are expected to follow the Scout Oath and Law. Vandalism hurts us all and is against the law. Anyone caught destroying property will be expelled from the rendezvous and their names turned over to the proper authorities for prosecution. This includes plants and animals as well as structures.
- Possession or lighting of fireworks will result in immediate confiscation and possible dismissal from the Rendezvous. Although fireworks are no longer illegal in Arizona, they are still strictly prohibited at BSA activities.
- All firearms brought by participants must be turned into the Range Master during registration and will be made available for use during the activities as appropriate.
Registration
Registration check in at the Rendezvous will begin at 12:00 noon on Wednesday June DATE, and will continue until 8:00 pm. Please make every effort to not be late to the rendezvous. Late check-in reduces the amount of time the boys have to participate in the events at the rendezvous. Please have the required forms (physicals and medical consents) filled out and be ready to present them at check-in time. The presentation of forms and pick up of the packet must be done by the Team Captain, with the Coach standing by. All other members of the team must wait away from the registration check in area.
- If you have registered on-time, turned in all medical permission and physical forms, and there are no adjustments to be made, registration will consist of picking up your packet, filling out the vehicle identification forms and placing them in your vehicles. (Nice, huh!)
- If all of the forms were not previously turned in then those will need to be checked prior to packet pick up.
- Should you need to make adjustments such as adding boys or leaders, you will need to take a bit longer so that money can be collected and additional forms and patches can be added to the packet. (Still not too bad, right?)
- Finally, if you have not registered, you get into the long and tedious line and wait for a packet to be built, your information to be entered and monies to be tendered. (We call this the “Ugly Line”.) Try to avoid the Ugly Line.
Camp Site Assignments
Campsites are acquired on a first come basis. The best sites go fast - come early and set-up quick!
Vehicles in Camp
Only one vehicle from each team will be invited into the camp to take equipment into the rendezvous site. That vehicle must then be removed immediately until Saturday after the Coulter Run. Exceptions will be made only after permission has been granted by the Booshway or Segundo. No other vehicles, such as motor homes and trailers, should be in camp during the rendezvous.
Campsite Setup
Low impact camping procedures will be implemented by Teams attending the rendezvous. Don't dig trenches or fire pits or holes of any kind.There is one campfire allowed per team. Please NO bonfires! Ashes from your campfire will have to be hauled out by your unit. You may want to bring a stove or charcoal for cooking. Do Not count on finding firewood at the campsite.
Campsites
Period-type camping is the order of the day. Campsites should be as authentic as possible. TeePees or Civil War-style tents are appropriate. Cooking with Dutch Ovens is acceptable. Any items which are not period artifacts should be covered with sail cloth-type of canvas or skins. Coolers should be covered or disguised as trunks, etc.
Staff will check your campsite prior to your unit leaving. It is imperative that each unit do it’s part to leave Silvercreek in pristine condition so that we will be invited back. Thanks in advance.
Campfires
Low impact camping is leaving no trace of being there. One of the great dangers of holding this kind of event in an forested area is wildfire. Each unit must bring a shovel and a 5-gallon bucket (to keep filled with water) for fire safety. Fire Rings are the only places that a fire is allowed. You will be required to remove your ashes to a designated receptacle during camp clean up.
Because of normal weather conditions in June, there is a strong possibility that Navajo County will issue a fire edict. It has happened to our Rendezvous before. In that case, no fires whatsoever will be allowed in camp. All cooking will have to be done on propane or other non-ember-producing heating devices. Please monitor weather conditions and plan accordingly.
Garbage
All garbage needs to be hauled out of your campsite by your unit. The council is very cautious of any group this size and the impact it will have on the camp. Be very conscious of our presence in the facility and be protective of our right to use it. Please do your part to leave only footprints, and take only pictures…and your garbage.
Latrines
Pit privies or Port-A-Johns will be available at the rendezvous site. You are required to use these facilities to preserve the sanitation during this large of a campout. This is a BSA campsite. Do not defecate anywhere but in the privies.
Water
There is water available at the headquarters. You may have to carry it a short distance. Bring containers to accommodate carrying water.
Campsite Clean Up
Campsites need to be appropriately cleaned and checked prior to departure. Your ADC will assign someone to inspect the campsite before you leave. Please leave the campsites looking better than we found them.
